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Privacy Policy

Our Commitment

At What Ability, your privacy matters.

We collect personal information so we can deliver safe, high quality disability support. We take that responsibility seriously and handle your information in line with the Privacy Act 1988 (Cth) and the Australian Privacy Principles.

This policy explains what we collect, why we collect it, and how we protect it.


What Is Personal Information?

Personal information is any information that identifies you or could reasonably identify you.

For us, that may include:

  • Your name, address and contact details
  • Participant information and NDIS details
  • Health or behaviour support information
  • Information about goals, preferences and support needs
  • Emergency contact details
  • Photos or videos, if consent is provided


We only collect what we need to deliver services properly and safely.


How We Collect Information

We collect information when you:

  • Submit an enquiry form
  • Complete onboarding paperwork
  • Speak with our team
  • Use our website
  • Engage our services
  • Subscribe to updates
  • Provide consent for media or photo sharing


Sometimes we may receive information from authorised parties such as:

  • Support coordinators
  • Plan managers
  • Family members or carers
  • Other service providers involved in supports

 

Why We Collect It

We use personal information to:

  • Deliver Community Access, Camps, Respite, SIL and Behaviour Supports
  • Meet our obligations as an NDIS provider
  • Keep participants safe
  • Communicate with families and support networks
  • Process invoices and payments
  • Improve our services
  • Share photos or stories, but only if media consent has been given

 

We do not sell personal information.

 

Photos And Media

If we have your social media and content consent, we may share approved photos or videos on our website, social media or marketing materials to celebrate participants and the work we do.

If consent is not provided, we will not share identifiable images publicly.

You can withdraw consent at any time.

 

Cookies And Website Data

Our website uses cookies to understand how people use it and to improve performance.

Cookies may collect information such as:

  • Pages visited
  • Time spent on site
  • Device type
  • General location data

 

This helps us improve user experience and measure marketing performance.

You can disable cookies in your browser settings if you prefer.

 

Third Party Systems We Use

To deliver services safely and efficiently, we use secure third party platforms. These systems may store or process personal information on our behalf.

These include:

  • Onboardify – onboarding and enquiry management
    https://onboardify.au
  • Supportmate – participant portal and service management
    https://supportmate.com.au
  • HIVO – participant photo and digital asset management platform
    https://hivo.co

 

We take reasonable steps to ensure these providers handle personal information securely and in line with privacy obligations.

 

Who We Share Information With

We only share personal information when necessary to:

  • Deliver services
  • Meet legal or regulatory obligations
  • Work with plan managers or support coordinators (when your consent provided)
  • Operate secure service systems and platforms
  • Respond to lawful requests from government agencies

 

We do not disclose personal information for unrelated marketing by third parties.

 

How We Store And Protect Information

We store information securely using trusted systems with appropriate access controls.

We take reasonable steps to protect personal information from:

  • Misuse
  • Loss
  • Unauthorised access
  • Disclosure

 

Access is limited to team members who need the information to do their job.

 

Accessing Or Correcting Your Information

You can request access to the personal information we hold about you.

If something is incorrect, let us know and we will update it.

 

Making A Complaint

If you believe your privacy has been breached, please contact us first so we can resolve the issue quickly.

If you are not satisfied with our response, you can contact the Office of the Australian Information Commissioner at www.oaic.gov.au

 

Changes To This Policy

We may update this policy from time to time. The latest version will always be available on our website.